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Author: Elena Elagina
Rubrics: Project team
Who should be part of the team responsible for moving the company
Before searching for a new office, we want to estimate how many employees will need to be involved in the project. Tell me, please.
In order for the new office to meet all the needs of your company, the team responsible for the implementation of the project – the search for a new room, its rent and relocation, should include different specialists. Each of them oversees its area of responsibility.
Project participants from your company
Specialists of the administrative Department
- Responsible for drawing up the technical specification for the planning decision and navigation.
- Make technical specifications for the complete set of furniture and other interior elements.
- Arrange the move.
- Organize the functioning of administrative services into new territory.
Project manager
- Coordinates the work of all project participants.
- Establishes communication between project participants within the company.
- Responsible for all communications with contractors.
- Coordinates the preparation of technical specifications for all types of work, controls their execution.
It-specialists
- Make a detailed technical specification for the creation of a structured cabling system.
- They negotiate with the Internet provider and telephony provider.
- Determine the optimal choice for server-side, cross and other racks.
- Make technical specifications for the purchase and placement of office equipment.
Finance and accounting specialists
- Evaluate the economic efficiency of possible solutions.
- Check whether the terms of contracts comply with the internal requirements of the enterprise.
- Assess financial and tax risks.
- Check the documents.
Lawyers
- Assess the legal risks in contracts.
- Responsible for the availability of a full package of necessary documents issued in accordance with applicable law.
Procurement specialist
- Tenders are held for the selection of all contractors, suppliers, as well as for the purchase of all materials and equipment.
Advertising and marketing specialists
- Responsible for all information materials (information on business cards, advertising banners, sections of the site, etc.)
- Provide brand book to match the style of the office.
- Participate in the design of the office.
- If necessary, write articles about moving the office.
HR-specialist
- Provide the project Manager with the company's growth plan for the rental period.
- Organize work with the staff if necessary.
Security service
- Develops technical specifications for the new office in terms of security (access control system, video surveillance, etc.)
External project participants
Representative of the management company of the business center
- Provides all documentation for financial, legal and technical expertise of the object.
- Provides everything you need for work on the territory of the Business Center.
- Provides and negotiates the lease.
Designer
- Develops the concept and style of the new premises.
- Develops planning solutions.
Architect and engineers designers
- They develop architectural and engineering projects.
- Responsible for the Executive and working documentation.
- Carry out supervision.
- Agree on project documentation.
General contractor
- Engaged in construction and installation works: independently or with the involvement of subcontractors.
- Controls the quality and timing of work by subcontractors.
- Puts the facility into operation.
Furniture and other equipment suppliers
- Responsible for the supply of furniture, machinery, finishing materials and other things in the terms specified in the contract.
Relocation agent
- Organizes transportation of office equipment.
The company that manages the project
- Evaluates the selection of performers together with the customer.
- Coordinates the work of all participants.
- Responsible for all stages of the project (time, quality, cost) and is responsible to the customer.
- Carries out the transfer of work performed services of the customer, the transfer of the object into operation.
Elena Elagina,
Administrative Director of Office Times.